Employee onboarding for a day-one-ready workforce
A paperless joining form that fills itself, verifies identity through government-authorised APIs, and answers candidates’ questions with Zevo — turning every accepted offer into a payroll-ready employee.
One connected onboarding workflow
Move every new hire from accepted offer to a verified employee record in one process.
Resume capture
Pre-fill the joining form with AI
KYC verification
Verify identity and bank details
Zevo guidance
Guide candidates field by field
Document checks
Validate every uploaded document
Follow-ups
Send reminders and manage expiry
- 01
Resume capture
Pre-fill the joining form with AI
- 02
KYC verification
Verify identity and bank details
- 03
Zevo guidance
Guide candidates field by field
- 04
Document checks
Validate every uploaded document
- 05
Follow-ups
Send reminders and manage expiry
From accepted offer to day-one-ready employee
Upload once, start with the form already filled
A candidate uploads their resume and ZaroHR turns the useful details into a draft — personal information, education and work history — ready to review instead of re-type.
- Candidates can review, correct or skip every pre-filled field
- The original resume stays attached to the onboarding record for HR review
Every candidate onboards with an expert beside them
First-time employees don’t know what a UAN is; experienced hires forget which payslips to attach. Zevo answers in the moment and completes fields on request — so forms come back finished, not half-filled.
- Instant answers on any field — a doubt becomes a guided fix, not a support ticket
- Fills values only with an explicit confirmation, showing old and new before any change
Every critical field is checked before submission
Aadhaar, PAN, UAN, ESIC and bank details are verified inside the form. Candidates see mismatches immediately, so they can resolve them while the information is still in hand.
- Live status appears beside each field — verified, checking or needs attention
- Verification results remain attached to the candidate record for audit
Re-request only what’s wrong, everything else stays locked
Each document sits in its own verification ledger — verify, reject with a reason, or re-request individually. The candidate’s form reopens for the flagged fields alone, enforced server-side, so verified data can never be quietly changed.
A complete audit trail
Every verification, rejection reason and HR-side edit is logged with who, when and the previous value.
One click turns a candidate into an employee
Confirm join creates the employee record in a single transaction: employee code, salary structure seeded from the signed offer, reporting line, probation schedule and documents — nothing re-typed, nothing missed.
- Self-service login credentials emailed with a secure setup link
- PF, UAN, ESIC and bank details flow straight into payroll
- Buddy assignment and welcome-kit dispatch to vendors fire automatically
Smart onboarding FAQs
What is employee onboarding software?
Employee onboarding software powers a digital onboarding system by collecting a new joiner’s information and documents, verifying details, tracking missing items, and creating the final employee record through a secure, paperless joining process. Instead of emailing forms and collecting scans over WhatsApp, HR shares a single secure link where candidates complete a smart joining form with real-time validations. The completed and verified record then flows seamlessly into the onboarding HRMS, making it payroll-ready while delivering a faster, compliant, and completely digital onboarding experience.
What is Zevo and what does it do during onboarding?
Zevo is ZaroHR’s AI agent, and it sits inside every module rather than beside them. During onboarding it answers a candidate’s questions as they fill the form, flags gaps in submitted data proactively, and completes routine tasks conversationally, so the queries that normally reach an HR inbox are handled where they arise.
What documents are required for employee onboarding in India, and can identity and employee details be automatically verified through government-authorised systems?
The documents required for onboarding in India typically include Aadhaar, PAN, bank account details, PF UAN, ESIC details (where applicable), educational and experience records. Government-authorised identity verification enables real-time validation of Aadhaar, PAN, UAN, ESIC, and bank details through approved APIs. Zaro’s onboarding module enables real-time automatic employee detail verification, ensuring compliant employee records, reducing regulatory errors, and creating a complete audit trail for payroll, PF, ESIC, and labour law requirements.
How does resume parsing onboarding work, how long does the joining form take to complete, and how are reminders handled?
Zaro’s onboarding module uses resume parsing onboarding, LLM resume data capture, and AI joining form auto-fill to create a prefilled onboarding form, helping candidates complete a fast joining form in just a few minutes. This significantly reduces overall employee onboarding time while improving data accuracy through real-time validations. Built-in onboarding follow up automation sends reminders for incomplete forms and helps HR chase joining documents without manual tracking. Real-time onboarding status tracking gives HR visibility into link opens, partial submissions, and pending documents, ensuring faster completion with a complete audit trail.
Do candidates need to install an app or create a login, and how secure is the onboarding link?
Yes. The Zaro HR Onboarding System enables onboarding without app or login through a secure onboarding link that works in any web browser. Candidates do not need to install an app, create an account, or remember passwords. The system automatically saves progress, allowing them to continue seamlessly across devices. Each secure onboarding link is unique to the candidate, can be protected with email OTP, and expires based on configured timelines. This ensures secure access while preventing misuse of forwarded or outdated links. All submitted information is securely stored with a complete audit trail for compliance and transparency.
Make joining day the easiest day
See the AI-filled form, in-form verification and Zevo in a 15-minute walkthrough.