ZaroHR — cutting through clutter

Make every offer faster, compliant and ready to e-sign

Create compliant salary breakups, generate single or bulk offers, send secure links, collect e-signatures and move accepted candidates into onboarding.

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Everything in one flow

One connected offer workflow

Move every offer from an approved template to employee onboarding in one traceable process.

  1. 01

    Template

    Choose an approved format

  2. 02

    Compensation

    Build the salary structure

  3. 03

    Approval

    Route to the right people

  4. 04

    Delivery

    Send a secure offer link

  5. 05

    Signature

    Capture acceptance online

  6. 06

    Onboarding

    Create the employee handoff

Create offers

Create polished offers without rebuilding documents

Import a document, upload a letterhead, arrange clauses and insert live candidate, organisation, compensation and signature fields on the page.

  • Designation and band-based template matching
  • Reusable authorised signature blocks
  • PDF, image and DOCX template inputs
ZaroHR offer template builder with a variables library, a letterhead offer letter and word formatting controls
Wage-code-ready salary structures

Build the salary breakup with compliance checks built in

Generate the offer’s CTC breakup from company settings, including a configurable 50% basic-pay structure, state minimum wages, statutory bonus, PF, ESIC and reimbursements.

  • Validate annual CTC against state and skill-category minimums
  • Apply company and candidate-level PF and ESIC settings
  • Carry the final breakup into the signed offer and employee salary record
ZaroHR salary breakup with compensation inputs, work state and skill category, and a monthly and annual CTC table with PF deductions and net in hand
Candidate portal

A secure signing experience candidates can trust

Candidates open a secure link, verify by email OTP when enabled, review the full offer, acknowledge its terms and sign from any device.

A complete response record

Acceptance stores the signature, timestamp and acknowledged PDF. Declines capture a reason, while HR sees every event in the activity trail.

ZaroHR candidate portal showing an offer letter on desktop and mobile with a digital signature box and Sign and Accept Offer button
Questions, answered

Digital offer management FAQs

What is offer letter management module/software?

ZaroHR’s Offer module is a complete offer letter management software that helps HR create, approve, send, e-sign, and track offer letters from one place. Automated workflows, secure offer links, e-signatures, status tracking, and audit trails ensure a faster, paperless offer management process, while signed PDFs are automatically stored against the candidate record.

Can multiple people approve an offer before it is sent?

Yes, multiple level of approvals are easily configurable and is a simple toggle in terms of number of approvals needed at the setting level. The approval logs are maintained.

How long does it take to set up offer letter management?

ZaroHR is the fastest and the set-up can be done in minutes. Salary structure are already new wage code compliant. Offer Letter templates can just be uploaded basis role/designation and offer letter module is ready.

Can we use our existing offer letter format and letterhead, and can offer letters be generated in bulk?

Yes. ZaroHR lets you upload existing offer letter format files, including your offer letter letterhead, and convert them into a custom offer letter template or branded offer template. Its bulk offer letter generator enables HR to generate multiple offer letters through simple mass offer letters Excel uploads, making it ideal for volume hiring and campus hiring offer letters, with secure delivery and e-sign tracking built in.

How does ZaroHR calculate the CTC breakup, and does the salary structure comply with labour codes and the 50% basic-pay rule?

ZaroHR’s CTC breakup calculator automatically generates the salary breakup in offer letter based on your company policies, state-level statutory requirements, and configurable pay components. It supports gross to CTC calculation, CTC structure India requirements, and produces a wage code compliant salary breakup aligned with the Code on Wages salary structure framework, including the 50 percent basic salary rule. Components remain configurable to meet company-specific requirements while ensuring compliance with new labour codes CTC guidelines.

Make your next offeryour fastest one yet

See how ZaroHR brings templates, approvals, e-signatures and offer tracking into one clear workflow.

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